Newspaper layouts might appear complex on the surface, but all newspapers are made up of relatively straightforward grid-based arrangements comprised of text and images. If you’re looking to try your hand at laying out a newspaper, PowerPoint’s built-in grid alignment capabilities and simple text and image tools make it ideal — if unexpectedly so — as an alternative to traditional newspaper-layout applications.
Create a new PowerPoint presentation and click the “Layout” button in the Home tab. PowerPoint displays a selection of available templates for your presentation.
Select a suitable template to use as your starting point. If you don’t have any templates that suit your fancy, download a few from the Newsletters template repository on the Microsoft Office website and install them. If you decide to create your own from scratch, click “View” and tick the “Grid Lines” check box in PowerPoint. The program will now display an onscreen grid to help make it easier to align your newspaper elements.
Insert text boxes and rearrange them on your page to suit your desired style. To insert a text box, click “Insert” and then “Text Box.” Drag your text box to the desired size and type text inside of it. To edit the font face, color or size of your text, highlight it and use the tools available in the Font group of the PowerPoint ribbon. For newspaper body content, align text boxes to “Justified” to maintain clean column spacing. Choose serif fonts for your body text as they are less fatiguing to read in print. Bold your headline fonts or make them slightly larger than your body font to provide necessary contrast.
Click “Insert” and then “Picture” to insert graphics. Resize, reformat and drag them accordingly so that they align correctly with your text boxes. For more prominent stories, have your photos span multiple columns.
Insert a small text box to display page numbers. Situate your page numbers consistently across pages.
Insert duplicate slides. If you’re happy with a slide’s layout and want to use it for other pages of your newspaper, select your current slide in Outline view. Then click the Slides tab and click “Duplicate Selected Slides.”
Andrew Tennyson has been writing about culture, technology, health and a variety of other subjects since 2003. He has been published in The Gazette, DTR and ZCom. He holds a Bachelor of Arts in history and a Master of Fine Arts in writing.
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